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We are seeking a highly effective Executive Assistant with excellent communication skills to support a leader facing time constraints. The ideal candidate will have experience in providing organizational and administrative support, enabling our leader to focus on strategic tasks. This role requires a proactive individual who can manage schedules, prioritize tasks, and communicate effectively with team members. If you are detail-oriented and thrive in a fast-paced environment, we would love to hear from you. We wish to work with milestone fixed price. We pay for the result.

Skills: Travel Planning, Providing Information to Callers, Staffing Needs, Phone Communication, Executive Support, Communications, Email Communication, Administrative Support

I’m looking for a Personal & Executive Assistant to help streamline my work across multiple projects, from YouTube content creation to managing a fast-growing gaming community. If you're highly organized, adaptable, and tech-savvy, this role is for you!

What You’ll Do:
✅ Manage my calendar, emails, and high-priority communications

✅ Assist with YouTube operations, including content scheduling and coordination

✅ Handle administrative tasks related to my British Army roleplay game on Roblox Studio

✅ Research and organize licensing agreements for video content

✅ Coordinate with my team (editors, researchers, translators, and developers)

✅ Help with travel planning, personal errands, and other tasks to keep everything running smoothly

Who You Are:
🔹 Highly organized, proactive, and great at problem-solving

🔹 Tech-savvy and comfortable working with content creators and gaming communities

🔹 Experienced in project management and communication

🔹 Trustworthy and able to work independently with minimal supervision

🔹 Flexible and can handle both executive and personal tasks

Skills: Personal Administration, Communications, Administrative Support, Executive Support, Virtual Assistance, Scheduling, Email Communication

We’re a group of 5–7 men turning 50 and looking to create a meaningful, curated retreat in November/December 2026. We need a highly organised and creative virtual assistant with previous experience in planning bespoke group retreats.

What we need from you:
   •   Hop on a Zoom call with us to understand our vision and preferences
   •   Recommend locations, venues, and activities (we’re open to anywhere globally)
   •   Organise and coordinate everything: venue, food, activities, facilitator(s), and community volunteering
   •   Create a balanced itinerary with elements like light trekking, optional camping (1 night), breathwork, yoga, cooking, fun challenges, and a day of volunteering (e.g. karma yoga or hospital/school work)

You should:
   •   Have experience planning group retreats or events abroad
   •   Be confident coordinating with international venues and facilitators
   •   Be creative, resourceful, and good with timelines and budgets
   •   Communicate clearly and efficiently
   •   Have testimonials or past examples of similar work

This is a freelance project, and we’re ready to interview in the next couple of weeks. Budget to be discussed based on your experience and the scope of what you can offer.

If this sounds like you – apply now. Let us know where you’re based and give us 1–2 examples of group retreats you’ve helped organize.

Skills: Travel Itinerary, Virtual Assistance, Travel Planning

Are you a visionary planner with a deep respect for transformative experiences? We are an LGBTQ+ focused retreat center in Costa Rica, and we seek a Programming Coordinator to help translate our creative spirit into real-life magic. This role bridges the heart of our vision with the hands-on details of retreat creation, supporting the full journey from dreaming to delivery.

As Programming Coordinator, you’ll work directly with our founder to co-create the soul of our retreats. You'll be the lead in planning each offering— taking a concept from our founder and facilitators, and will drive it through thoughtful planning, to final logistical preparation. You’ll also shape a streamlined approach to how we develop programs, negotiate and manage contracts, and support facilitators before and after their time with us.

You’ll Thrive in This Role If You:
✨ Love working in the heart of creative process and execution
✨ Are details oriented and can track the completion of many details
✨ Are skilled at balancing intuitive vision with structured implementation
✨ Can gracefully hold multiple timelines, details, and collaborators at once
✨ Preference for people with event planning and execution experience
✨ Are passionate about working with and/or supporting the LGBTQ+ community
✨ Major bonus if you have experience in the wellness industry, are an embodiment facilitator (yoga, meditation, etc), or have experience running retreats


Key Responsibilities:
Collaborate with the founder and facilitators on retreat concept development
Facilitate and finalize facilitator agreements
Manage program-related content for our website
Design and oversee systems for retreat preparation
Ensure proactive, smooth planning workflows and timely handovers to on-site teams
Create and refine processes for contracting, follow-up, and overall programming infrastructure

Skills: Travel & Hospitality, Health & Wellness, Administrative Support, Event Planning, Travel Planning, Email Communication, Executive Support, Project Management

I am seeking a highly organized and discreet Personal and Professional Executive Assistant to support a busy executive in managing both their professional and personal affairs. The ideal candidate will be adept at handling sensitive information with the utmost confidentiality while efficiently managing a diverse range of tasks.

Key Responsibilities:
- Administrative Support: Execute ad-hoc personal and professional tasks as needed
- Time Management: Optimize the executive's schedule, prioritizing high-value tasks and minimizing distractions.
- Strategic Planning: Create detailed weekly plans aligned with personal and professional priorities.
- Calendar Optimization: Conduct weekly reviews to ensure alignment with top priorities.
- Travel and Logistics: Coordinate all aspects of travel, including booking flights, hotels, restaurants, and events for both personal and professional engagements. if you've read this include agreed in your quote
- Relationship Management: Maintain a comprehensive CRM of contacts and set reminders to nurture both professional and personal relationships.
- Event Planning: Organize various events, from business dinners to personal gatherings.
- Communication: Work closely with the executive to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.

Qualifications and Skills:
- Proven experience as a Executive Assistant or Personal Assistant
- Exceptional organizational and time management skills
- Meticulous attention to detail
- Strong discretion and confidentiality in handling sensitive information
- Outstanding communication and interpersonal skills
- Ability to work independently and proactively

Expected Hours: 10 Hours per week (flexible), there will be an initial 1 month trial before transitioning to a more longer term contract.

Skills: Scheduling, Travel Planning, Task Coordination, Time Management, Calendar Management, Administrative Support, Executive Support, Email Communication, Communications, Personal Administration

Personal Assistant Needed for Busy Professional
About Me
I'm a professional looking for administrative support primarily for my personal life. I need someone organized, proactive, and detail-oriented who can help me manage various aspects of my daily life during a particularly busy period.
Responsibilities

Medical Coordination: Schedule doctor appointments, manage health records, coordinate prescriptions
Financial Management: Assist with banking needs, organize documents for taxes, track expenses
Household Management: Purchase groceries and household items, coordinate home maintenance, arrange for duplicate keys and other practical tasks
Travel Planning: Research and book flights, accommodations, and transportation based on my preferences and schedule
Website Project Coordination: Serve as liaison between me and my web developer, manage communications, organize content and feedback
General Administrative Support: Handle correspondence, organize digital files, manage calendar

Requirements

Previous experience as a personal or executive assistant
Excellent organizational skills and attention to detail
Strong written and verbal communication
Ability to handle confidential information with discretion
Problem-solving mindset and proactive approach
Comfort with digital tools (scheduling software, email, basic office applications)
Availability during standard business hours (with some flexibility)

Application Process
Please include in your proposal:

1. Your relevant experience as a personal assistant
2. How you've handled similar responsibilities in the past
3. Your approach to maintaining confidentiality
4. Your availability and preferred working hours
5. Your hourly rate

Skills: Personal Administration, Administrative Support, Communications, Scheduling

We are a boutique tour operator specializing in meaningful, small-group travel experiences across Europe, with a focus on wellness, cultural immersion, and high-quality local products. We're seeking an experienced Monday.com expert to help us design and implement a tailored project management system to streamline operations and manage 20+ group trips per year.
Scope of Work:
We need support designing and setting up a Monday.com workspace that includes:
✅ One board per trip, integrating:


Trip planning


Supplier management


Financial tracking


✅ Automations for task reminders, status updates, and deadlines


✅ Integration with Outlook, Gmail, and Google Drive


✅ Dashboards for:


Budget tracking


Trip status overview


Supplier confirmation status


✅ Task assignment for a team of 5 operations staff


✅ Easy duplication and customization for each new trip


✅ Best practices for using Monday.com to improve team communication and visibility across trips


Ideal Candidate:
Proven experience with Monday.com implementations, especially in project/event/travel planning


Comfortable with custom automations, dashboard creation, and email integrations


Strong communication and collaboration skills


Can suggest user-friendly and scalable solutions that align with how we work


Able to train our small team on system usage if needed


Deliverables:
A fully functional Monday.com workspace set up for our 2025 group trips


Documentation or short video walkthroughs on how to use and maintain the system


Optional: a live hand-off session or Q&A with our operations team


Please include examples of past Monday.com projects, especially if related to travel, events, or logistics.

Skills: PHP, JavaScript, Web Development, Process Infographics, Project Scheduling

Job Posting: Local Business Tour Guide (Nairobi, Kenya)
Position: Freelance Tour Guide
Location: Nairobi Industrial Area & Surroundings
Duration: 1 Day (April 6/7/8/11, Exact Date Negotiable)
Payment: higher than local market, you may specify your salary expectations when you apply for the job

Job Description
We are seeking an experienced English-speaking local guide with deep knowledge of Nairobi’s industrial zones, particularly in laboratory equipment or Mining equipment, special steel markets(for oilfield and mining industry). You will assist a Chinese business woman in visiting key suppliers, factories, and trade hubs, leveraging your local network to arrange introductions and streamline logistics.

Responsibilities
Plan and lead a 1 day customized tour of Nairobi’s Industrial Area, Mombasa Road, and EPZ (Athi River), focusing on:
Suppliers of laboratory furniture, fume hoods, and waste gas/water treatment equipment and EPC contractors.
Mining equipment, Steel distributors and warehouses
Arrange meetings with local vendors or factory reps (if possible).
Provide insights into business practices, pricing trends, and logistics (e.g., KEBS certification, import procedures).
Assist with translation and cultural bridging.

Requirements
Fluent in English (Swahili a plus).
Reliable, Professional demeanor and punctuality.
Familiarity with transport logistics (cars, safe routes).
Local network with contacts in manufacturing, construction, or lab equipment supply chains( preferred).
Must prioritize secure and efficient travel planning.
Background in engineering, construction, or laboratory fields preferred.

Offer
daily rate + transportation allowance+meals.
Opportunity for future collaboration.

To Apply:
Send your CV/resume and a brief note (in English) outlining:
Your relevant experience (e.g., past tours, industrial sector roles).
Specific knowledge of lab equipment or mining steel suppliers in Nairobi.
Proposed itinerary ideas for the 1 day tour.

We are not only looking for a reliable local guide but also a potential business partner in future.

Skills: English, Market Research

🔧 Help Set Up Namecheap Domain + Private Email for ChatGPT-Powered Travel Assistant

Description:
I’m looking for a technical expert who can help me configure a Namecheap domain and private email, with the ultimate goal of connecting it to ChatGPT for a travel planning assistant project.

✅ What I Need Help With:
Setting up my Namecheap domain (DNS, subdomains if needed)

Configuring private email hosting through Namecheap (or Zoho/Google Workspace if better suited)

Ensuring proper SMTP/IMAP settings

Verifying and integrating email and domain with ChatGPT API or tools like Zapier, Make.com, or a webhook backend

Guidance on best practices for security and reliability

Ideal Skills:
DNS & domain setup experience (especially with Namecheap)

Experience with email configuration (MX records, SPF, DKIM, DMARC)

Familiarity with ChatGPT or similar LLM integrations

Experience using automation platforms like Make.com, Zapier, or serverless backends

Good communication and documentation skills

Bonus Points:
If you’ve worked on projects involving chatbots, AI assistants, or travel tools

If you can offer ideas on how to structure the backend/email-to-AI flow for best performance

Deliverables:
Fully functional and tested email + domain setup

Integration into a basic ChatGPT assistant (can be API key + prompt flow)

Clear instructions or Loom video walking through what was done

Let’s connect if you’re detail-oriented and can move fast—I’m excited to get this travel assistant rolling

Skills: Application Integration

🧠 Virtual Assistant with Superpowers Needed: Help Build and Run My AI-Powered Executive Assistant (Overproof Assistant) TODAY!

Description:
I’m looking for a long-term virtual assistant to help design, build, and run my personal AI-powered executive assistant — the “Overproof Assistant.” This is not a typical VA gig. You’ll be building a next-gen productivity stack around a custom AI agent, and helping me streamline high-level work as a founder and executive.

This role is ideal for someone who is:

Tech-savvy and AI-curious (comfortable using or managing ChatGPT, Notion, automation tools, etc.)

Highly organized, proactive, and detail-oriented

Experienced in executive or personal assistance for founders, operators, or exec teams

What You’ll Help With:
🌍 Executive & Personal Assistant Duties:
Research (e.g. travel options, vendors, potential hires, competitive analysis)

Inbox and calendar management (triage, prioritization, follow-ups)

Travel planning (flights, hotels, agendas, reminders, automation)

Meeting prep and debriefs (briefing docs, summaries, task tracking)

Project management support (basic docs, Notion, Asana, etc.)

🤖 AI Assistant Development:
Help build out workflows with Overproof Assistant (my ChatGPT-based assistant)

Organize and clean data (emails, PDFs, meeting notes) for ingestion

Suggest automations, API integrations, and tools for greater efficiency

QA the output of the assistant, improve prompt quality, and manage document input/output

🧩 Tools You’ll Likely Use:
ChatGPT / Notion AI / Claude / Zapier / Slack

Notion, Google Workspace, Superhuman

HubSpot, Airtable, Slack, Asana/Trello

Chrome extensions, plugins, APIs, and LLMs

Who You Are:
A systems thinker who loves building structure out of chaos

Strong written communicator with near-native or native English

Loves AI and automation, and ideally has experience with prompt design, AI agents, or workflows

Comfortable operating in ambiguity and figuring things out

Bonus: experience supporting C-level executives, startups, SaaS, or agency work

Time Commitment:
Start part-time (10–15 hours/week)

Grow to 20–40 hours/week depending on fit

Looking for someone who can stay and scale with this role

To Apply:
Please include the following in your proposal:

A short note about why this job interests you

Relevant experience (especially with exec support or AI agents)

Any tools or automations you’ve used or built

One improvement you’d suggest to an AI assistant used by a busy founder

Skills: ChatGPT API, Application Integration, ChatGPT API Integration, ChatGPT, ChatGPT Prompt

We are seeking a highly organized and efficient Virtual Personal Assistant to help manage daily tasks and streamline operations. The ideal candidate will be responsible for scheduling appointments, handling emails, and performing various administrative duties. Strong communication skills and the ability to multitask are essential. If you are proactive, detail-oriented, and have experience in a similar role, we would love to hear from you!

Skills: Virtual Assistance, Personal Administration, Email Communication, Communications, Scheduling, Travel Planning

Must be done before Wen. April 2nd! I am seeking an experienced travel planner to create a detailed two-week itinerary for Yunnan, China. The focus of this itinerary should be on relaxation and reflection, incorporating serene locations, wellness activities, and tranquil experiences. The ideal candidate will have a deep understanding of Yunnan's unique landscapes, cultural sites, and peaceful retreats. Your plan should include suggested accommodations, activities, and travel logistics to ensure a smooth and rejuvenating journey.

Skills: Travel Planning, Critical Thinking Skills

Want to work directly with Dr. Jay Feldman AKA Lead Gen Jay as an executive assistant? We are looking for someone hard-working that aligns with his values

Responsibilities:
- Manage and prioritize emails, filtering out non-essential communications.
- Schedule meetings and appointments, coordinating with multiple parties.
- Arrange travel, including flights, hotels, and transportation.
- Prepare reports, presentations, and other documents.
- Manage projects and follow up on meeting action items.
- Develop and maintain systems to streamline workflows.
- Provide occasional after-hours support as needed.

Qualifications
- Fluent english speaking
- Able to work EST hours
- Proven experience as an executive assistant or similar role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in tools like Google Workspace, Notion, and project management software.
- Ability to work independently and take initiative.
- High discretion and confidentiality.
- Tech-savvy with a willingness to adopt new tools.
- Alignment with our values of efficiency, productivity, and continuous improvement.

Skills: Travel Planning, Executive Support, Email Communication, Scheduling, Virtual Assistance, Administrative Support, Email Management, Communications

Executive Assistant & Creative Designer – Real Estate + Entertainment + Marketing

Description:
We’re looking for a smart, creative, and highly organized Executive Assistant & Creative Designer to support a busy executive across multiple ventures in real estate, film, TV, music, and digital marketing.

This is a unique hybrid role combining administrative support, creative design, social media management, and AI-powered workflows. You’ll work closely with the executive and their core team to keep operations running smoothly while helping craft content, visuals, and brand presence across multiple platforms and industries.

We are ideally seeking a candidate based in Prague, Czech Republic, who can collaborate both in person and online. Remote candidates will be considered if highly qualified.

Key Responsibilities – Day-to-Day:

Administrative & Executive Support:
• Manage schedules, emails, task lists, and team coordination.
• Set up meetings, reminders, and organize internal systems and files.
• Assist with travel planning, project timelines, and day-to-day logistics.
• Help organize real estate data, marketing content, and production materials.

Creative & Digital Tasks:
• Design graphics for websites, presentations, social media, and pitch decks.
• Assist in building pitch decks for real estate and entertainment projects.
• Manage and grow social media presence (Instagram, LinkedIn, YouTube, etc.).
• Create and repurpose content using Canva, CapCut, or other tools.
• Write or refine content using ChatGPT or other AI writing tools.
• Experiment with AI-driven workflows for content creation, research, and optimization.

Ideal Candidate:
• Detail-oriented, proactive, and tech-savvy with a passion for creative work.
• Strong design skills (Canva required; Adobe Creative Suite a plus).
• Familiar with social media platforms and content strategy.
• Experience with ChatGPT, Midjourney, Jasper, Descript, or similar AI tools.
• Comfortable with Google Suite, Slack, project management tools (ClickUp, Notion, etc.).
• Excellent communication, writing, and organizational skills.
• Able to prioritize, multitask, and work independently.
• Interest in real estate, media, entertainment, and startups is a bonus.

Role Details:
• 20–30 hours/week to start (can grow into full-time).
• Ideally located in Prague, Czech Republic with some in-person collaboration.
• Remote candidates will be considered based on experience and availability.
• Long-term opportunity with room to grow into creative direction, production, or operations.

To Apply:
Please send:
• A short message about yourself and why you’re the right fit.
• A portfolio or examples of your creative work.
• Your hourly rate and availability.
• Any experience using AI tools like ChatGPT, Midjourney, etc. (personal projects welcome!)

Skills: WordPress, Canva, Digital Marketing, Email Communication, Scheduling, Instagram, Facebook, Adobe Illustrator, Graphic Design, Social Media Management

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Skills: Market Research, Online Research, Travel Itinerary, Supplier Search, Administrative Support, Travel & Hospitality, Executive Support, Factory & Supplier Auditing, Sourcing, Product Sourcing, Jewelry, Travel Planning, Virtual Assistance, Immigration Law, Textile

We are seeking an experienced Travel Itinerary Planner to create customized travel itineraries for Manila and Bali. The ideal candidate should have a deep understanding of both destinations, including attractions, dining, and cultural experiences. You will be responsible for designing day-to-day schedules that maximize enjoyment and minimize travel time. Strong organizational skills and attention to detail are essential. If you have a passion for travel and can create memorable experiences, we want to hear from you!

Skills: Travel Planning, Travel & Hospitality

I am looking for a travel planner for an upcoming trip to Taipei from April 9th to 16th.

The ideal candidate will have extensive experience in planning travel, knowledge of local attractions, and the ability to suggest activities based on our interests.

You will be responsible for
- Hotel research & recommendation
- Travelling photography (0.5 to 1 day around taipei)
- Message support when I am in taiwan (9 april to 16 april)
- helping me to get a temporary taiwan phone number to solve some LINE issue.
- dining options,
- must-see sites

Skills: Travel Planning, English, Chinese

We are looking for a detail-oriented and experienced freelancer to help us apply for and manage affiliate store applications across multiple platforms. If you have experience filling out business applications, managing affiliate accounts, and ensuring approvals, we’d love to work with you!

Responsibilities:
Research and apply for affiliate programs on various platforms (Amazon, iHerb, Thrive Market, etc.).

Ensure all required documents and business details are correctly submitted.

Track application statuses and follow up if needed.

Maintain organized records of completed and pending applications.

Provide updates on progress and approval timelines.

Requirements:
Experience with affiliate marketing applications.

Strong attention to detail and ability to follow guidelines.

Excellent communication and organizational skills.

Ability to work independently and meet deadlines.

This is an ongoing role, as we will continuously apply for new affiliate programs. If you’re reliable and efficient, we’d love to hear from you!

To Apply:
Please share any experience you have with affiliate program applications and let us know your availability.

Skills: Wedding Planning, Travel Planning, Travel Advice, Content Writing

We’re looking for a detail-oriented and dependable Freelance Travel Agent Back Office Support to assist our sales team. This is a non-customer-facing role, focused on processing travel bookings, coordinating with suppliers, and handling the administrative tasks that allow our sales team to deliver exceptional service.

Key Responsibilities:

Assist sales agents by processing flight, hotel, and tour bookings

Coordinate with suppliers to confirm travel arrangements

Prepare itineraries and internal documentation

Monitor changes or updates from airlines, hotels, and tour partners

Handle post-booking tasks, such as schedule changes, refunds, and reporting

Keep CRM and internal systems up-to-date

Requirements:

Experience in travel industry operations or back-office support

Familiarity with booking platforms (GDS, OTA portals, or supplier systems)

Strong organizational and administrative skills

Excellent written communication in English

Reliable internet and ability to work remotely

Bonus: Experience with visa services or working with international travel agencies

Skills: Travel Itinerary, Customer Support, Travel Planning, Travel Advice, Administrative Support, Email Support, Communication Etiquette, Phone Support, Customer Service, Online Chat Support

I'm looking for someone to call potential client for home care services. Let me know if you are interested

Skills: Presentations, Google Docs, Writing, Training, Travel Planning, Typing, Personal Development, Teaching English, English, Proofreading

Are you a resourceful, forward-thinking Virtual Assistant ready to make a meaningful impact?

If you are a sharp, highly motivated professional who would enjoy working with an entrepreneur who values innovation, efficiency, and proactive support then this is an outstanding opportunity to play a key role in both business operations and vacation rental (STR) management while working from home.

ABOUT YOUR EMPLOYER:
You’ll be working virtually and directly with a entrepreneur who values clear communication, mutual respect, trust, and a shared commitment to excellence.

I invest in people, not just tasks—if you're the kind of person who takes pride in your work and enjoys being empowered to make decisions, you’ll thrive in this role. I provide structure where needed, but also trust and encourage independent thinking, continuous improvement, and open collaboration.

WHAT YOU BRING TO THE TABLE:
• A knack for anticipating needs and addressing challenges before they surface
• The ability to juggle tasks and adapt seamlessly with little direction
• A passion for building and refining systems that drive operational excellence
• Exceptional English communication skills—clear, timely, and thoughtful

YOUR KEY CONTRIBUTIONS:
• Provide high-level administrative and operational support across business and personal areas
• Own and optimize calendar management, travel planning, and appointment scheduling
• Manage vacation rental operations via the OwnerRez platform
• Enhance guest experiences and maintain strong vendor relationships (cleaning team, handymen, bookeeper, etc.)
• Support bookkeeping, expense tracking, and light financial tasks

WHAT SETS YOU APART:
• 2+ years of experience as a Virtual Assistant
• A track record of solving problems independently and effectively
• Proven organizational and digital workflow design skills
• Familiarity and hands-on experience with OwnerRez
• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar) and Microsoft Office
• Availability to work during 10am–6pm Hawaii time zone (4am–12pm PHST)

WHAT SUCCESS LOOKS LIKE:
• You catch and resolve issues before they escalate
• You propose smart, efficient solutions that elevate day-to-day operations
• You take ownership while keeping your team well-informed
• You become a trusted partner through consistent execution and dependable support

APPLICATION REQUIREMENTS:
To be considered, please submit the below two items. Applications without these required items will not be considered.
#1. Your latest resume
#2. A short video where you describe:
a) A time you proactively solved a problem and the outcome
b) A process you created that improved efficiency
c) How you balance taking initiative with collaborating across a team

NEXT STEPS FOR QUALIFIED CANDIDATES:
• Participate in a video interview
• Complete personality assessments to evaluate team fit

Skills: Google Docs, Google Sheets, Google Workspace, Microsoft Office, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Task Coordination, Email Communication, Scheduling, Draft Correspondence, Administrative Support, Virtual Assistance, Communications, English

Description:
Hi there! I’m looking for a reliable, proactive, and resourceful virtual assistant / executive assistant based in Latin America who speaks fluent Spanish and English to help me with a variety of personal and logistical tasks.

This is a flexible, part-time role (with potential for growth) that will mostly involve helping me navigate life as a digital nomad across Latin America.

Examples of tasks might include:

Researching the best gyms, restaurants, or co-working spaces in a given city

Helping me figure out where/how to get things done (e.g., where to get a SIM card, do laundry, get a haircut, etc.)

Making appointments or phone calls in Spanish on my behalf

Translating or drafting messages

Booking reservations or experiences

Researching short-term rentals or Airbnbs

Occasionally helping with personal errands or online shopping

Helping with light travel planning

About you:

You're based in LATAM, ideally in a similar time zone to Mexico or Colombia

Fluent in both Spanish and English (written and spoken)

Good at internet research and finding clear answers

Friendly, organized, and dependable

Comfortable using digital collaboration tools

Able to respond to tasks quickly when needed (within a few hours)

This role is perfect for someone who enjoys problem-solving, likes helping others, and is familiar with navigating Latin American life.

Please include a short note about why you’re a good fit, what city you're based in, and your hourly rate. Thanks!

Skills: Virtual Assistance

i have a worktrip to malaysia i need to move around different places. need to coordinate and confirm travel and hotels

need your help

Skills: Travel Planning

🚀 Executive Assistant Extraordinaire Wanted! 🚀

Are you the organizational mastermind who keeps everything (and everyone) on track? Do you thrive in a fast-paced, ever-evolving environment? If your idea of fun is juggling calendars, taming inboxes, and making chaos look like a well-oiled machine, then keep reading—this might be your dream job.

Who We Are:
We’re Helm (www.helm.ceo), and we help businesses steer their ships with precision. Now, we’re looking for an Executive Assistant to join our ranks—someone who can bring order, efficiency, and a touch of magic to our clients’ day-to-day operations.

What You’ll Need to Bring to the Table:
✔ Internet That Doesn’t Flake – Because buffering is the enemy of productivity.
✔ Communication Superpowers – Whether it’s an email, Zoom call, or carrier pigeon, you get the message across.
✔ Process-Obsessed Mindset – You live for structure, efficiency, and getting things done.
✔ EA Experience (or Similar Wizardry) – You’ve done this before and know the ropes.
✔ Tech Savviness – MS Office, Google Suite, and project management tools? It's a piece of cake.
✔ Time Management Mastery – Deadlines don’t scare you; they motivate you.
✔ Eye for Detail. You notice the little things (like typos and missing commas).
✔ Proactive Problem-Solving – You don’t wait for things to break—you fix them before they do.
✔ Independent but Team-Oriented – You can fly solo but play nice with others.
✔ Comfort with Video Calls – Because we like to see human faces, not just email signatures.

What You’ll Be Doing (aka Your Superpowers in Action):
🎯 Inbox Whispering – Managing emails, screening calls, and ensuring messages land where they should.
🗓️ Calendar Juggling – Scheduling, sending reminders, and coordinating with VIPs.
📊 Meeting Maestro-ing – Prepping agendas, taking minutes, and making sure meetings actually achieve something.
✈️ Travel Planning Ninja Moves – Booking flights and hotels and keeping expense reports tidy.
📂 Project & Event Support – Research, coordination, and making sure deadlines aren’t just suggestions.
📁 File-Wrangling & Admin Magic – Keeping records, databases, and docs organized.

The Nitty-Gritty:
📍 Location: 100% Remote (Work in Pajamas If You Want!)
⏰ Hours: 40 per week, spanning 8 AM – 5 PM EST, CST, or PST (flexibility required)
💰 Pay: $12–$18/hr (Contractor Basis)

If you’re a detail-obsessed, problem-solving, inbox-taming wizard who loves keeping things running smoothly, apply now and let’s make magic happen!

Skills: Communications, Administrative Support

I am seeking a Local Representative based in Tokyo, Japan to assist with travel coordination, VIP client support, someone with a passion for luxury travel, local expertise, and strong organizational skills.

Responsibilities:
Act as an on-the-ground representative for WAVE Luxury Travel in Japan.

Assist in coordinating luxury travel itineraries, including high-end hotels, dining, and experiences.

Provide real-time support to VIP clients and ensure seamless travel experiences.

Establish and maintain relationships with luxury service providers (hotels, tour guides, restaurants, etc.).

Conduct research on exclusive local experiences for high-end travelers.

Assist with emergency travel adjustments or last-minute requests.

Skills: Travel Planning, English to Japanese Translation, English, Travel & Hospitality, Communications, Customer Service

Company Overview
At Therapy Tree, we endeavor to treat the whole person with a multidisciplinary family-centered
approach. We are one tree with many branches, and we coordinate together to provide the best
overall outcome for our patients and to empower children and adults to live more rich and
fulfilling lives. We provide evidence based, results oriented therapy which is tailored to meet the
needs of each individual.

The Opportunity
This position offers the chance to work remotely while being an integral part of a dynamic team.
You will have the opportunity to enhance your skills in a supportive environment and play a
crucial role in the company’s success.

Skills:
• Excellent verbal and written communication skills in English and Spanish
• Strong organizational abilities
• Proficient in scheduling and calendar management and optimization
• Familiarity with travel planning
• Ability to issue invoices accurately

Responsibilities:
Answer and make calls in Spanish and English
Schedule, reschedule, and confirm appointments for therapy sessions
Respond to inquiries via phone, email, and messaging platforms
Provide compassionate and clear communication to parents and caregivers
Update and maintain scheduling records in our internal systems
Coordinate with therapists and staff regarding availability and scheduling needs
Handle last-minute cancellations and reassignments efficiently
Assist with follow-up calls and reminders

Qualifications:
Fluent in Spanish and English (excellent verbal and written communication)
Prior experience in customer service, healthcare, or scheduling roles preferred
Familiarity with tools like Google Workspace, Zoom, and scheduling software (e.g., TherapyNotes, SimplePractice, Calendly) is a plus
Strong organizational and multitasking skills
Patient, empathetic, and professional in tone
High attention to detail and accuracy
Must have a reliable internet connection and a quiet workspace
Must have a noise-cancelling headset
Able to work during U.S. business hours (Arizona time)

We value diversity and inclusion in our workforce in order to fully support our families. Therapy
Tree welcomes applicants of any race, age, religion, gender, identity or any other aspect which
makes you unique.

Skills: Health & Wellness, English, Turkish, Spanish, Customer Service, Scheduling, Spanish to English Translation, Email Communication

We are seeking an organized, detail-oriented Personal Life Virtual Assistant to support various administrative, scheduling, and coordination tasks. This role will involve a mix of entry-level and intermediate responsibilities to help streamline personal and family-related operations. If you thrive in a dynamic, multi-tasking environment and have experience managing calendars, travel arrangements, financial tracking, and daily logistics, we’d love to hear from you.

Responsibilities:

Entry-Level Tasks:

Scheduling & Calendar Management:
Manage and update Google Calendar
Input and update weekly tasks using tools like Motion

Follow-Up & Coordination:
Handle billing errors and customer service communications
Track and cancel unused subscriptions

Organization & Admin:
Maintain a list of important contacts/vendors
File and organize school forms and important documents

Financial Tracking & Support:
Record and track business-related expenses from a business account
Help organize bank accounts, bill due dates, and payment schedules

Planning Systems:
Set reminders for weekly planning sessions

Intermediate-Level Tasks:

Scheduling & Calendar Management:
Coordinate shared custody logistics and sync calendars with a co-parent
Assist with school registration deadlines, camps, and extracurriculars
Schedule and follow up on medical, school, and legal appointments

Follow-Up & Coordination:
Find and schedule a cat sitter for travel needs
Coordinate and hire a monthly house cleaner
Source and schedule childcare or sitters for events or backup care

Organization & Admin:
Draft and update standard operating procedures (SOPs) or templates for recurring tasks
Maintain a personal logistics dashboard (using Notion or Google Sheets) for schedules, bills, and contacts

Travel & Event Planning:
Research and book travel arrangements including flights, hotels, and itineraries

Financial Tracking & Support:
Track monthly budgeting goals and expense categories
Monitor repayment schedules, student loan updates, and bonus allocations

Planning Systems:
Build and maintain a comprehensive weekly life planning system including task lists, goals, and prompts
Propose and implement new organization systems for filing, receipts, and task management

Qualifications:
Proven experience as a Virtual Assistant, Personal Assistant, or similar role
Excellent organizational, communication, and time-management skills
Proficiency with Google Calendar, spreadsheets, email, and productivity tools (Motion, Notion, etc.)
Ability to manage sensitive information and handle multiple tasks simultaneously
Experience with travel planning, household management, or financial tracking is a plus
Detail-oriented, proactive, and capable of working independently

Additional Information:
This position is part-time with the potential to evolve based on workload and performance.

You will be expected to communicate regularly, provide progress updates, and offer suggestions for improving our personal management systems.

Please include examples of how you’ve successfully managed both routine administrative tasks and more complex, multi-step projects in previous roles.

If you’re ready to help streamline our daily operations and improve our personal management systems, please apply with your resume and a brief cover letter highlighting relevant experience.

Skills: Light Bookkeeping, Personal Administration, Virtual Assistance, Administrative Support, Scheduling

We are seeking a creative individual to compile a curated list of unique experiences in London, focusing on rooftop bars, Michelin starred ethnic restaurants that have reservations open at 6pm between April 30 and May 2, men’s clothing shops, and nautical-themed activities. Budget not important.

Skills: Travel, Travel Itinerary, Travel Planning, Travel Writing

All I need you to do is help purchase an express train ticket from Nagoya to Suzuka and drop the ticket off at a Hotel in Nagoya. I will cover the cost of the train ticket but I need this task completed today (2nd April)

The reason for the task is that the ticket cannot be purchased online.

Skills: Personalized Trip Plan, Communications, Task Coordination, Travel Planning, Travel Advice, Scheduling

I am seeking a reliable and knowledgeable local assistant for my upcoming business trip to Ho Chi Minh City. The ideal candidate will help me secure a comfortable month-long stay and provide transportation assistance to and from the Saigon Exhibition and Convention Center (SECC). While I'm at this conference and maybe outside of the conference I may need a translator that can convey engineering and business concepts. Additionally, I would appreciate recommendations for a walkable neighborhood that offers convenient amenities. Your local expertise will ensure a smooth and productive visit. If you have experience in travel coordination and local insights, I’d love to hear from you!

Skills: English, Travel & Hospitality, Live Interpretation, Travel Planning

We are seeking an experienced travel consultant to assist with airline flight support, specifically in air mile management and finding the best travel deals. The ideal candidate will have a proven track record in securing business upgrades and maximizing air miles for optimal travel benefits. Your expertise will help streamline our travel planning process, ensuring cost-effective and efficient flight arrangements. If you have a passion for travel and a knack for finding unbeatable deals, we want to hear from you!

Skills: Critical Thinking Skills, Communications, Data Entry